Question 1. Fill in the blank: If the project has a _____,
then it may be worth it for the team to learn a more sophisticated project
management tool.
- short timeline
- few deliverables
- new project sponsor
- large scope
Explanation: If the project is of a substantial size or
level of complexity, then it could be beneficial for the team to get familiar
with a more advanced tool for managing projects.
Question 2. As a project manager, you need to update your
project charter with a statement about the tangible outcome of the project.
Which section of the project charter does this belong to?
- Project deliverable
- Business case
- Project scope
- Benefits
Explanation: That should
belong in the "Project Objectives" section of the document. It is in
this section that you will lay down the SMART objectives for your project,
which stands for precise, measurable, attainable, relevant, and time-bound.
Question 3. Which of the following circumstances indicates
that the project is approved to move forward?
- The stakeholders state the cost of the project outweighs the value it brings to the organization.
- The project sponsor and key stakeholders sign off on the project charter.
- The finance department approves the budget and the team members have been selected.
- The project manager finishes the project’s deliverables and milestones.
Explanation: When a
project receives official clearance from either its sponsor or the relevant
stakeholders, the project is often deemed to have been given the green light to
proceed ahead. A signed project charter or an official document indicating
project approval often serves as an indication of this.
Question 4. A new team member joins your project during
the initiation phase. How can you familiarize the team member with the project?
- Give them the project documentation to review and encourage them to ask questions.
- Allow the team member to come to you if they have questions.
- Assign the new team member the tasks they need to execute.
- Allow the team member to review a previous project plan.
Explanation: It is
essential for a seamless transition that the new member of the team be properly
onboarded during the introductory phase. You may begin by presenting them with
an overview of the project, discussing the project charter with them, and
showing them important papers related to the project. Set up a meeting to
discuss the scope, aims, and objectives of the project. Acquaint them with the
other members of the team and the responsibilities that they play. Remember to
offer any background information or resources that are pertinent to the
discussion.
Question 5. A project manager works with a large team to
release a new website. What work management software can they use to
effectively assign tasks to team members?
- Google Docs
- Spreadsheets
- Visual tools
- Asana
Explanation: There are
several excellent choices available in the market now for software to manage
projects. The most common alternatives are Trello, Asana, and Jira. Trello's
visual boards are fantastic for getting an overview of a project quickly, but
Asana provides sophisticated capabilities for task tracking and communication.
Jira is primarily geared at software development, although it may be customized
to meet the requirements of a wider range of project management applications.
In the end, it is dependent upon the particular needs and preferences of your
team. In a tool for managing projects, what kinds of functionality are you
looking for to be included?
Question 6. A project manager needs a tool to create a
project charter. What type of tool should they use?
- Chat
- Work management
- Shared document
Explanation: A document production tool such as Microsoft
Word or Google Docs would be appropriate for use in the process of producing a
project charter. These tools provide a basic platform for expressing project
goals, scope, stakeholders, and other important elements in a concise manner.
They provide flexibility in formatting as well as cooperation, making it simple
for members of the team to contribute to and evaluate the charter. In addition,
certain project management tools, such as Asana or Trello, may already include
built-in functionality that allow users to develop and share project charters
within the context of a more comprehensive project management framework.
Question 7. Fill in the blank: As a project manager, you
may use Microsoft PowerPoint, Apple’s Keynote, or Google Slides to _____.
- send emails
- manage budgets
- share documents
- create presentations
Explanation: When you need to develop and deliver
appealing presentations to stakeholders, team members, or other project
stakeholders, you may use Google Slides, Microsoft PowerPoint, or Apple's
Keynote. If you are the manager of a project, you are responsible for managing
the project. These tools are great for graphically presenting the status of a
project, its objectives, and important information in a way that is both
understandable and interesting.
Question 8. A spreadsheet is a versatile tool that helps a
project manager to do what? Select all that apply.
- Build charts
- Create timelines
- Communicate with teammates
- Manage budgets
Question 9. In project management, what resource tracks
the cost of the software, new vendor hires, and marketing for a project?
- Budget
- Schedule
- People
- Materials
Explanation: In the field
of project management, the budget for a project is often the resource that is
handled in order to keep track of the costs associated with software, new
vendor recruitment, and marketing for a project. The budget is a comprehensive
financial plan that delineates the anticipated expenses of a wide variety of
activities and resources pertaining to the project. It covers costs associated
with things like the creation of software, contracts with vendors, marketing
activities, labor costs, and any other expenditures that are pertinent.
Because it enables the project manager and
the stakeholders to more effectively monitor and manage the project's financial
resources throughout the lifespan of the project, the budget is an essential
element of project management. It not only helps to keep the project within its
budgetary boundaries, but also enables more informed decision-making with
respect to the distribution of resources and the management of costs.
Question 10. What document can stakeholders reference to
ensure the project is aligned with its goals?
- Project charter
- Project schedule
- Project proposal
- Project tasks
Explanation: In order to
verify that the project is proceeding in accordance with its objectives,
stakeholders may consult the project charter. A project cannot begin its life
without first having its existence officially sanctioned by a document known as
the project charter. It covers the overarching aims of the project in addition
to its objectives, scope, stakeholders, and restrictions.
By consulting the project charter,
stakeholders may get a comprehensive comprehension of the objectives,
anticipated results, and success criteria associated with the undertaking. It
acts as a guiding document throughout the lifespan of the project, assisting
with the maintenance of alignment with the original aims and giving a reference
point for decision-making at various points.
In order to keep the project on track and
ensure that it continues to align itself with the comprehensive goals that were
established at the outset of the project, the project charter should be
reviewed on a regular basis and updated as necessary.